Registration
EAA MEMBER REGISTRATION FEE
Early Bird – until 1 June 2019
SEK 4000 excl. vat
Regular fee & Onsite – from 2 June 2019
SEK 6000 excl. vat
NON MEMBER REGISTRATION FEE
Early Bird – until 1 June 2019
SEK 5000 excl. vat
Regular fee & Onsite – from 2 June 2019
SEK 6000 excl. vat
STUDENT REGISTRATION FEE
Early Bird – until 1 June 2019
SEK 2500 excl. vat
Regular fee & Onsite – from 2 June 2019
SEK 3500 excl. vat
Please note that delegates representing a company or organisation from a country outside of Sweden are NOT required to pay Swedish VAT on the registration fee.
Registration fees
The registration fee includes attendance to all sessions, conference material, Ice Breaking gathering Welcome reception, three light lunches and refreshments in the breaks during the conference days.
Student fees
The student fee applies to all students enrolled in a recognized academic institution. To register, students must be able to provide Student ID or similar documentation.
Registration Instruction for Presenting Authors
Each accepted EAC 2019 abstract must have at least one full registration attached to it before June 1st, 2019 in order to be included in the programme.
Social Events
Ice Breaker Gathering, Sunday, August 25th
Welcome Reception, Monday, August 26th
The welcome reception is hosted by the Region Västra Götaland together with the City of Gothenburg and is free of charge but pre-registration is mandatory if you want to attend. The Welcome reception includes food and drinks and it takes place at Universeum Science Park, across the street from the venue.
Conference Dinner, Thursday, August 29th
Place: Kajskjul 8
Price for conference delegates: SEK 500 ex VAT Students: 350 ex VAT
Tickets for the conference dinner on Thursday evening can be bought via the online registration form. Dinner includes a 3 –course dinner, beverages, and entertainment.
Visa Letter
Individuals requiring an official letter of invitation in order to obtain a visa and authorisation to attend the meeting can download and fill out the form. Please note that this letter is only valid together with a confirmation of your paid registration.
The form can be downloaded here >>
Hotel booking
A number of hotel rooms in different price categories have been pre-booked in Gothenburg for the conference. More information about the hotels will be published soon.
Book your room via the online booking service when you register for the conference. Read more here >>
Hostels
Hostels are not possible to book via the conference. Please make sure to book your accomnmodation well in advanced as we cannot guarantee there will be availbility.
If you want to stay in a hostel we can recommend these near the venue:
Lisebergsbyn >> Rates from 1200 sek/night for a 4 person cabin.
Göteborgsvandrarhem >> Rates from 580 sek/night/ double room
Eklanda Bed & Breakfast >> Visit website for rates
There is also a number of other hostel options available in the city center.
Privacy Policy
We are committed to protecting your privacy. The information we ask for in the registration is the information we need to properly arrange the meeting, logistics, login, payments etc. We will provide relevant information with our partners (travel agency / hotel / venue and industry) with the same purpose. Neither we, nor our partners will share any information with third parties. We may keep your name and email address for future events, but you are always free to reject any invitations. We can not register your information without your approval. By clicking the “I have read and accept the privacy policy” button in our registration forms, you agree that we store your information according to the privacy policy.
Sweden Meetx AB and the organizer “the European Aerosol Conference EAC2019” are jointly responsible for the processing of your personal data. Read the full privacy policy for the conference here >>
VAT on fees – important information
The fees are stated in SEK excluding Swedish VAT. Please note that delegates representing a company or organisation from a country outside of Sweden are NOT required to pay Swedish VAT on the registration fee.
If you are from an EU country – a valid VAT number is mandatory, otherwise, VAT will be added.
If you are from a country outside of EU – you can register without a VAT number.
Delegates from Sweden and private persons are required to pay VAT on the registration fee (25%).
All delegates (Swedish and international) are required to pay VAT on social events (25%) and hotel (12%).
Delegates from an EU country
Please observe that the stated VAT number needs to be correct when registering for the conference, otherwise VAT will be added to your registration fee. If the wrong VAT number is stated in the registration form and needs to be changed later, a changing fee of SEK 500 will be charged.
For EU countries; if you are unsure of the VAT number, click here to check and validate your VAT number.
Please have your VAT/tax registration number ready before you start the registration process.
Method of payment
All payments should be made in Swedish krona (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.
Payment can be made by the following methods:
Credit card – Visa, MasterCard or American Express. Please note that all credit card payments are made through secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.
Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoices should be paid within 30 days.
Cancellation of registration and social events
Until 15 June 2019, cancellation is possible and you will be refunded the conference fee less an administrative cost of SEK 500. We regret that no refunds can be made for cancellations received after 15 June 2019. If you cannot attend the conference, your registration is transferable to another member of your organisation, an administrative cost of SEK 250 will be charged. All changes should
be done in written form to: eac2019@meetx.se
Cancellation of hotel
- When the reservation is confirmed, either written or verbally, until 8 weeks before arrival, no charge will be taken if reservation is cancelled
- From 8 to 6 weeks before arrival – 50% of the total cost of the reservation will be charged.
- From 6 to 4 weeks before arrival – 80% of the total cost of the reservation will be charged.
- We regret that no cancellation within 4 weeks before arrival will be refunded.
Please note that change of arrival/departure dates within this deadline is to be counted as cancellation. Changes and/or cancellations has to be made directly to Sweden MEETX AB and not to the hotel.
Conference Secretariat
Sweden MEETX AB is the congress bureau handling the conference secretariat for the EAC 2019 conference.
E-mail: eac2019@meetx.se
Phone: +46 31 708 86 90
